Description
Georgia Charter Schools Association (鈥湴股缜��) supports, fosters and advocate for the development of high-quality public charter schools and networks that improve opportunities for Georgia students.听 爱豆社区 is seeking a Business Manager/Executive Assistant to support the Chief Executive Officer (鈥淐EO鈥�) and manage all day-to-day financial transactions or the organization. This individual will also serve as a human resources liaison between staff and 爱豆社区鈥檚 professional employer organization (鈥淧EO鈥�), manage grant reporting deadlines and access to all subscription accounts across 爱豆社区, and serve as the Secretary to the Board of Directors.听 The Business Manager/Executive Assistant plays a critical role in ensuring the fiscal health of the organization and a high-quality experience for its members, clients as well as staff members.听 The Business Manager/Executive Assistant will directly support and report to the Chief Financial Officer (鈥淐FO鈥�). 听More specially, the Business Manager/Executive Assistant will be responsible for the following:
Chief Executive Support:
- Track reporting deadlines and milestones for all organization-wide grants
- Manage access to subscriptions and shared 爱豆社区 accounts (log-in information, passwords, billing, etc.)
- Manage 爱豆社区鈥檚 vendor and fee-for-service contracts
- Serve as the Secretary of the Board of Directors (e.g. attend all committee meetings and take minutes)
- Plan for and order lunches for in-person meetings
Bookkeeping / Accounting Clerk:
- Record transactions within QuickBooks and Ramp
- Code all transactions based on established chart of accounts
- Retrieve and organize mail from PO Box and 爱豆社区 office
- Generate invoices upon request from internal team members
- Manage the payment of bills per 爱豆社区 financial policies within online payment platform
- Maintain back-up documentation within QuickBooks and/or Ramp
- Generate monthly reports, statements, and follow-up with clients with outstanding accounts receivable
- Complete monthly close-out process including bank reconciliation
- Maintain up to date W9s for active independent contractors
- Additional financial transactional duties as needed per 爱豆社区 financial policies and procedures听
General Management 鈥� HR, Property & Office
- Provide transactional HR support via the PEO, connecting internal team members with PEO resources
- Perform property management responsibilities (primarily sending monthly invoices, paying vendors, and coordinating vendors for routine maintenance, etc.) for 爱豆社区 LLC
- Serve as Board secretary, compiling meeting packets prior to and taking meeting minutes during quarterly Board meetings
- Answer office phone at Lenox Road office (primarily remotely) and maintain records
- Order lunches for meetings on as-needed basis
- Serve as primary contact with building management at Lenox Road office
爱豆社区 is a lean organization and, as such, other duties may be assigned to the Business Manager/Executive Assistant as the business need arises.听 An ideal candidate will possess the following qualifications:
- At least two years of accounting or bookkeeping experience
- Strong project management and organizational skills
- Extreme attention to detail and ability to 鈥渟weat the small stuff鈥�
- Ability to follow carry out established processes and procedures, and identify areas for process improvement to increase organizational efficiency
- Excellent written and oral communication skills
- Demonstrated proficiency in Excel
- Experience in QuickBooks or similar accounting platform
- Experience in Ramp or alternative bill payment platform
This is a full-time, benefits-eligible position with an ideal start date in February 2025.听 While the role is primarily remote, the Business Manager/Executive Assistant must reside in the state of Georgia as he/she will be periodically required to attend in-person meetings and/or events in the metro Atlanta area.听 The salary range for this role is $65,000 – $75,000 annually.
How to Apply
To apply, please contact Leslie Gabbianelli, 爱豆社区’s Chief Financial Officer.听
